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First Name:


Date of Birth: Insurance No:
Age: Sex:

Passport Information
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Expiry Date: Issue Date:
Contact Details

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Next of Kin


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I have read and fully understand and accept the conditions and general information as set out by Fish River Safaris. I further more absolve Fish River Safaris, their staff and management of any liability whatsoever, and realize that I undertake the above-mentioned venture at my own risk. This contract will be interpreted in respect of the South African Law.

1) How to book : The contract arrangements and deposit

When you make a booking you must complete a booking form, accepted on behalf of all our party the terms of these booking conditions, and pay a deposit of 50% of the total package fare. All persons named on the booking form shall be referred to collectively as the “ Client “ or “ Clients “. If the booking is made through a booking agent, all communications from Fish River Safaris (hereinafter referred to as the “ Company “) will be addressed to that agent who acts as agent for the Client in regard to all communications from the Company to the Client. No contract shall exist between the Company and the Client until the prescribed deposit has been confirmed by the Company. The deposit will be refunded should the Company not be able to accommodate the Client on the requested safari.

2) Payment

A 50% deposit must be paid no later than 14 days after confirmation has been received by the Client from the Company. The balance will be due on arrival at the Company’s lodgings. Any further expenditure by the Client whilst on safari, will be settled prior to departure.

3) Cancellation by the Client

Cancellation of a booking must be made in writing, by the person signing the booking form and is not effective until such cancellation is received by the Company. If the cancellation is received 60 days or more, prior to the commencement date, 20% of the deposit will be forfeited. In the event of cancellation 59 days or less, prior to commencement date, the full deposit will be forfeited. If a Client fails to arrive, or arrives after the commencement date, or leaves prior to the completion date of the safari, no refund will be made, unless by prior agreement between the Company and the Client that only portion of the safari is undertaken. The Client must state this in writing to the Company, at the time of booking, and this written request must accompany the booking form. If the Client cancels a safari the deposit is not transferable to any other person.

4) Cancellation by the Company

The company reserves the right in any circumstances to cancel the safari. In instances where the Company cannot provide the safari booked the Company will return to the Client all monies paid, which shall constitute the full extent of the Company’s liability to the Client, of the Company may offer the Client an alternative safari of comparable standard.

5) Alterations to Itineraries

Although every effort is made to adhere to itineraries, the Company reserves the right to occasionally change accommodation as brought about by changing conditions. When a major change becomes necessary notification of such alterations will be sent to the Clients agent or to the Client’s last known address as soon as the Company becomes aware. The Company will not be responsible for any compensation to the Client if the Company is forced to cancel or in any way change the safari due to force majeure, namely war, riot, civil strife, industrial dispute, terrorist activity, natural or nuclear disaster, fire, adverse weather conditions or other external circumstances beyond the Company’s control.

6) Authority on Safari

The decision of the professional hunter employed by the Company will be final on all matters likely to endanger the safety of the group. The Company shall not be responsible for or liable to any Client who commits an illegal or unlawful act in any country visited. The Client may be excluded from the safari without refund of the fare. If the Company considers the Client unsuitable for a safari, it may in its absolute discretion cancel such Clients booking or decline to carry the Client further if that Client causes inconvenience or annoyance to other patrons.

7) Alterations To Booking Conditions

No employee or representative of the Company has any right to alter, vary or waive any of these Conditions nor to undertake any liability whatsoever on behalf of the Company, unless such be in writing and signed by a Director of the Company.

8) Health

The Client acknowledges being aware of the proposed Safari and hereby confirms that he or she is medically fit, in good health and is able to embark on such a safari. Any Client with a pre-existing medical condition or illness must declare the true nature of such condition at time of booking and make arrangements for the provision of any drugs or other cause of treatment which may be required during the safari. Such a Client would be required to provide a medical statement from a GP to confirm that they are fit to travel. Any information will be treated in the strictest confidence by the Company and its representatives.

9) Vaccinations

The Client must take all necessary inoculations as are required or generally recommended in relation to the country to be visited. For some countries a valid Certificate of Vaccination against certain diseases may be required. The Company does not accept any responsibility whatsoever for any Client being refused entry to any country due to incorrect or incomplete health documentation or vaccinations.

10) Baggage

All baggage and personal effects are at all times at the Clients risk and the Company cannot accept liability for any loss or damage to baggage or personal effects.

11) Travel Documentation

It is the responsibility of the Client to be in possession of a valid passport, visas, vaccination and other medical certificates, and all other travel documentation. The Company does not accept any responsibility for changes in regulations for visas or any particular requirements for visas. The Company cannot be held responsible for the failure of the Client to obtain the necessary visas. Should the Client be refused entry to any country due to incomplete or incorrect documentation the Company is not liable for any costs of such delays or repatriation costs for the Client.

12) Insurance

Travel insurance is compulsory for all Clients. Before a Client commences a safari he or she must arrange his or her insurance with a reputable insurer, with protection for the full duration of the safari to cover personal injury, medical expense, repatriation expense, loss of luggage and the expenses associated with cancellation or curtailment of a safari. If a Client becomes ill, all hospital expenses, doctor’s fees and repatriation costs are the Client’s responsibility and the Company shall not be liable for any refund of the safari cost.

13) Liability

Client’s bookings are accepted on the understanding that the client appreciates the risks inherent in safari conditions and that the Client undertakes the safari and any other excursion offered by the Company at the Client’s own risk. The Client agrees that this Company and its members shall not be responsible for loss or damage to property or injury or illness to the Client, loss of life or consequential damages that might occur from any cause as long as the Company does not act recklessly. The Client and his or her dependants, heirs, executors, administrators and assigns hereby indemnify and hold blameless this Company, its members, associates, employees, representatives, organizers, helpers and agents from liability for any claims whatsoever and howsoever arising and without limitations from claim (including any consequential claim) arising from any delay, loss or damage to property or injury or illness or death arising from any cause whatsoever related to or occurring during the safari as long as the Company does not act recklessly.

14) Information

Information given in all brochures, leaflets and advertising is given in good faith by the Company, and these are based on the latest information available at the date of publication. The Company reserves the right to change any of the facilities described in the advertising without becoming liable for compensation or refund. While every endeavor is made to keep the prices advertised, the Company reserves the right to increase the safari fares at any time due to any unforeseen increases or exchange rate fluctuations to which it may be subjected.

15) Photographic Material

Clients should be aware that the Professional hunters and representatives of the Company might take photographs or films of the Clients while on any safari and the Company reserves the right to use such material for any advertising or brochure production without obtaining consent and without payment to the Client.

16) Jurisdiction and Law

This Contract should be interpreted according to the laws of the Republic of South Africa

17) Severability

If any part or provision of this Contract is held to be illegal or unenforceable, it shall not affect the validity of enforceability of the remainder of the Contract. Furthermore, if any covenants are held illegal or unenforceable by virtue of its scale extent or duration it shall remain valid and enforceable in such reduced scale, extent or duration as any court may decide as being the maximum scale, extent or duration permissible.

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